Job Description

Are you an organized, flexible, and detail-oriented professional? Do you excel at keeping operations running smoothly while managing multiple projects? This entrepreneur is seeking a dedicated Executive Assistant to oversee day-to-day business operations, coordinate cross-functional projects, support process improvement initiatives, and provide high-level executive support. This mostly remote role is integral to ensuring that business operations run efficiently, enabling leadership to focus on strategy, growth, and key priorities. Join a leader who values operational excellence, efficiency, and collaboration, and make a meaningful impact on the executive’s schedule.

Key Responsibilities:

• Manage administrative functions such as paperwork, tracking deadlines, scheduling appointments, and facilitating communication between clients, vendors, and external stakeholders.
• Oversee office operations by maintaining office supplies, coordinating tech support, and ensuring systems are running efficiently.
• Provide marketing, website, and social media coordination and changes through special projects.
• Organize records and keep digital files structured and accessible across various databases and document management systems.
• Follow-up with contacts directly on behalf of the executive regarding necessary documents, communication and special tasks.
• Be the trusted office administrator to the executive through thorough research and ad hoc projects.

Why You’ll Love Working Here:

• Work with a highly respected entrepreneur who values professionalism.
• Competitive salary, paid vacation, paid parking, and a supportive team environment. This role does not offer medical benefits.
• This opportunity is mostly remote, requiring one to two days in-office every two weeks.

What We’re Looking For:

• Executive presence. You possess at least two years of executive experience and familiarity working with high-net-worth individuals.
• Organizational dynamo. You excel at keeping projects, schedules, and operations on track, ensuring leadership and teams can focus on strategic priorities.
• Tech-savvy problem solver. You are comfortable with Microsoft Office, databases, and new software tools, you quickly adapt and leverage technology to streamline workflows.
• Ultra communicator. You convey professionalism in every interaction, whether with team members, partners, or clients, delivering messages that are polished and precise.
• Service oriented and flexible. Accuracy and responsiveness are your hallmarks. You prioritize providing exceptional support, adapting to evolving needs, deadlines, and occasional after-hours requirements.

To apply, please send a resume to resume@hawthornelane.com.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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