Job Description

Job Summary

Provides support to Staffing Specialists, in the areas of college relations and/or experienced recruiting.  Responsibilities include coordinating interview activities, maintaining resume tracking system, and providing general administrative assistance. 

Key Responsibilities

• • Coordinates the applicant process, including scheduling interviews, making travel arrangements and creating related correspondence.
  • Maintains data in resume tracking system. Enters requisition information and applicant data.
  • General administrative duties include telephone coverage, mail preparation, internet usage, human resource information system reports, memos, researching and obtaining documentation.
  • Schedules activities, special events and programs, such as interns and co-ops events, scholarship program, etc. 
  • Tracks and codes invoices for interviews and transportation.
  • Prepares, requests, and mails checks for payment with registration.
  • Develops internal and external relationships with candidates and hiring managers
  • May be responsible for generating routine and ad hoc reports, or assigned special projects as required.
  • May have responsibility for coordinating and scheduling special activities such as drug testing, contingent workers, campus events, intern/co-op events, or reduction-in-force.
  • May have responsibility for ordering recruiting materials.

Preferred Qualifications

• Strong knowledge of resume tracking system
• Basic knowledge of human resource information system
• Strong recruiting database searching skills
• Knowledge of recruitment advertising process
• Proficient internet navigation skills, including familiarity with all major search engines
• Knowledge of AIRS sourcing techniques
• Some knowledge of employment law 
• Strong computer skills (Word, PowerPoint, Access)
• Good written and verbal communication skills, including strong spelling, grammar, punctuation 
• Good multi-tasking skills

Minimum Qualifications

• High School Diploma or equivalent preferred. Some college education preferred.
• 2+ years administrative experience

All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following:

• criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Work Environment/Physical Demands

Typical office environment

Extensive Sitting; Extensive use of phone and keyboard; Regular reaching, climbing, kneeling, walking, stooping, lifting, carrying, push, pull, or move objects up to 30 lbs; Limited Standing for extended periods and/or driving

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